MINUTES OF A MEETING OF THE EXECUTIVE COMMITTEE OF THE CANADIAN COMMUNITY NEWSPAPERS ASSOCIATION HELD AT THE SHERATON OTTAWA HOTEL, OTTAWA, ONTARIO, WEDNESDAY, NOVEMBER 24, 1999

PRESENT

Gerald Dorge, President/Chairman of the Executive Committee

Sean Murray, First Vice-President

Clark Pepper, Second Vice-President

Lynn Hennigar, Treasurer

Joyce Webster, Corporate Secretary

STAFF PRESENT

Serge Lavoie, Executive Director

Tina Ongkeko, Recording Secretary



CALL TO ORDER

Chairman Gerald Dorge called the meeting to order at 6:40 P.M.



APPROVAL OF AGENDA

The following were added to the agenda under "Other Business":

- Dates of fall meetings

- The Publisher

MOVED by Lynn Hennigar, seconded by Joyce Webster THAT THE AGENDA BE APPROVED AS CIRCULATED, WITH AMENDMENTS.

CARRIED.



APPROVAL OF MINUTES

MOVED by Sean Murray, seconded by Lynn Hennigar THAT THE MINUTES OF THE MEETING HELD ON OCTOBER 30, 1999, IN TORONTO, ONTARIO, BE APPROVED AS CIRCULATED.

CARRIED.



BUSINESS ARISING FROM THE MINUTES

i û request from Canadian Heritage for electronic files of Verified Circulation reports

Serge Lavoie reported that he will be meeting with representatives from Canadian Heritage at the CCNA office in Toronto during the week of November 29, 1999. Joyce Webster reported that as chairman of the Verified Circulation committee, she was contacted by Canadian Heritage about this matter as well.

ii û Canada Post Corporation

Serge Lavoie reported that Dale Bemben and JosTe Bergeron from Canada Post will be meeting with the CCNA board of directors on Friday, November 26, to discuss Publications Mail and Unaddressed AdMail.



iii û Online Publishing Project

A discussion took place on recent developments since the last executive committee meeting on October 30. The executive committee agreed that it will proceed with a new proposal for an online site with editorial content.



CHAIRMANÆS COMMENTS

Gerald Dorge commented about CCNAÆs future, as well as the roles of CCNA and the regional associations.



TREASURERÆS REPORT (see Appendix A)

At the request of the treasurer, Serge Lavoie presented the ten-month financial statements for review and discussion. Serge reported that a projected net surplus of approximately $15,000 is expected by the end of the year.

A discussion took place about partnerships with outside organizations.

MOVED by Sean Murray, seconded by Clark Pepper THAT THE TREASURERÆS REPORT BE APPROVED.

CARRIED.



STAFF REPORTS (see Appendix B and Appendix C)

A discussion took place regarding the News Release Service



FUTURE OF CCNA

i û Proposed 2000 Business Plan (see Appendix D)

ii û Proposed 2000 Budget (see Appendix E)

Serge Lavoie presented the draft 2000 business plan and budget. A discussion took place about both items.

MOVED by Sean Murray, seconded by Lynn Hennigar THAT THE EXECUTIVE COMMITTEE RECOMMEND THE DRAFT 2000 BUSINESS PLAN AND BUDGET TO THE CCNA BOARD OF DIRECTORS, AS CIRCULATED.

CARRIED.

iii û Symposium on the future of the industry

A discussion took place about the purpose of the proposed symposium.



REVIEW OF NOVEMBER BOARD AGENDA

i û Government Meetings

Serge Lavoie presented the updated schedule of meetings for Thursday, November 25, and Friday, November 26, 1999.

ii û Committee Reports (see Appendix F)

Serge Lavoie distributed the draft Terms of Reference for the CCNA Committees. The executive committee directed Serge Lavoie to assist those committee chairs who have not yet established their committees or direction for the year.



OTHER BUSINESS

i û Dates of fall meetings

Clark Pepper requested that some consideration be given to holding the meetings earlier in November, while keeping the parliamentary schedule in mind.

ii û The Publisher

Sean Murray reported that two ACNA members commented to him that the publisher of The Publisher should not be the executive director of the association. These members were concerned about confidentiality of material printed in The Publisher. The executive committee agreed that The Publisher is not a confidential independent journal; it is CCNAÆs communication organ.



IN CAMERA

An in camera session was held.



ADJOURNMENT

The meeting was adjourned at 9:37 P.M. on a motion by Sean Murray.







________________________________________

Chairman