MINUTES OF THE 90TH ANNUAL GENERAL MEETING OF THE CANADIAN COMMUNITY NEWSPAPERS ASSOCIATION HELD AT LE CENTRE SHERATON HOTEL, MONTREAL, QUEBEC, ON WEDNESDAY, MAY 20, 2009, AT 11:00 A.M.

Presiding: Coleen Campbell, Chairman of the Board

1. CALL TO ORDER

2. WELCOME TO GUESTS & GREETINGS

Chairman of the board Coleen Campbell called the meeting to order at 11:10 AM and welcomed all members and others present to the association’s 90th national conference. Coleen introduced CCNA past presidents in attendance: Peter Kvarnstrom, Joyce Carlson, Lynn Hennigar and Clark Pepper.

3. INTRODUCTION OF 2008-2009 BOARD OF DIRECTORS

Coleen introduced the CCNA board as follows:

Officers

• Brian McCristall, President

• Mike Williscraft, 1st Vice President

• Lana Meier, 2nd Vice President

• Abbas Homayed, Treasurer

• Chris Ashfield, Corporate Secretary

Directors

• ACNA - Lynn Hennigar, Paul MacNeill

• QCNA - George Bakoyannis, Heather Dickson

• OCNA - Don MacLeod, Rick Shaver

• MCNA - Greg Nesbitt

• SWNA - Neil Thom, Clark Pepper

• AWNA - Richard Holmes, Frank McTighe, George Brown

• BCYCNA - Brad Alden, Chuck Bennett

4. CONFIRMATION OF QUORUM

The chair and recording secretary confirmed that a quorum is present, and that notice of this meeting was sent to the membership on April 27. The chair proceeded with the order of business.

5. APPROVAL OF AGENDA

MOVED by Peter Kvarnstrom, seconded by Joyce Carlson THAT THE AGNEDA BE APPROVED AS CIRCULATED. CARRIED.

6. APPROVAL OF MINUTES OF THE 2008 ANNUAL GENERAL MEETING

MOVED by Joyce Carlson, seconded by Peter Kvarnstrom, THAT THE MINUTES OF THE LAST ANNUAL GENERAL MEETING HELD ON MAY 7, 2008, IN TORONTO ONTARIO, BE TAKEN AS READ AND CERTIFIED AS CORRECT. CARRIED.

7. INTRODUCTION OF RESOLUTIONS COMMITTEE

Coleen introduced Lynn Hennigar, Peter Kvarnstrom and Clark Pepper, who were appointed as the resolutions committee for this meeting. Their report will be given later in the meeting.

8. REPORTS

a – President’s Report – Brian McCristall

Brian McCristall welcomed all present to the annual meeting and conference and presented his written report. Brian expressed his thanks to the members for their support throughout his term.

b – Treasurer’s Report and Adoption of Audited Financial Statements – Abbas Homayed

Treasurer Abbas Homayed presented the 2008 year-end audited financial statements and reported that the association closed the year with a deficit of $34,724.

MOVED by Abbas Homayed, seconded by George Bakoyannis THAT THE AUDITED FINANCIAL STATEMENTS TOGETHER WITH THE AUDITORS’ REPORT FOR THE YEAR ENDED DECEMBER 31, 2008, BE APPROVED AND ADOPTED. CARRIED.

c – Appointment of Association Auditor for 2009

MOVED by Abbas Homayed, seconded by Paul MacNeill, THAT KRIENS~LAROSE BE APPOINTED THE AUDITORS OF THE ASSOCIATION UNTIL THE NEXT ANNUAL MEETING OF MEMBERS OR UNTIL THEIR SUCCESSORS ARE ELECTED OR APPOINTED, AT A REMUNERATION TO BE FIXED BY THE DIRECTORS, AND THAT THE DIRECTORS BE AUTHORIZED TO FIX SUCH REMUNERATION. CARRIED.

d – CCNA Office Report – John Hinds, CEO

John Hinds presented his report in the annual report. John noted that 2008 was an exciting and challenging year for the association. Most notably, the association entered into a co-management agreement in the first half of the year—a fortuitous move, given the economic downturn later in the year. Had this step not been taken, CCNA could have been in a very difficult situation in terms of operational expenses.

9. REPORT OF THE RESOLUTIONS COMMITTEE

a – Approval of Past Actions of the Board of Directors, its Committees and its Officers

MOVED BY Chuck Bennett, seconded by Heather Dickson, THAT ALL ACTS, CONTRACTS, BY-LAWS, PROCEEDINGS, APPOINTMENTS, ELECTIONS AND PAYMENTS ENACTED, MADE, DONE AND TAKEN BY THE BOARD OF DIRECTORS AND OFFICERS OF THE CANADIAN COMMUNITY NEWSPAPERS ASSOCIATION SINCE THE LAST MEETING OF THE MEMBERS OF THE ASSOCIATION BE HEREBY APPROVED, RATIFIED AND CONFIRMED. CARRIED.

10. REGIONAL APPOINTMENTS TO THE 2009- 2010 BOARD OF DIRECTORS

• BCYCNA –Brad Alden, Chuck Bennett, Scott Nelson

• AWNA – Richard Holmes, Frank McTighe, George Brown

• SWNA – Neil Thom, Clark Pepper, Chris Ashfield

• MCNA – Lana Meier, Greg Nesbitt

• OCNA – Abbas Homayed, Mike Williscraft, Don MacLeod, Rick Shaver

• QCNA – George Bakoyannis, Heather Dickson

• ACNA – Paul MacNeill, Lynn Hennigar

11. 2009 Conference Report – George Bakoyannis

George Bakoyannis welcomed everyone to Montreal and provided highlights of the program. George noted that there have been some financial challenges but that staff have been working to minimize their impact.

12. TRANSACTION OF ANY OTHER BUSINESS AS MAY COME PROPERLY BEFORE THE MEETING

a – Minimum requirements set as policy for chairman and executive committee

Paul MacNeill reported that in the past three years, there were two examples wherein the president’s work situation changed, which led to a board discussion about minimum requirements to serve as chairman or a member of the executive committee. During the board of directors meeting immediately preceding this annual meeting, the CCNA board approved a new policy to that effect.

Paul recognized outgoing president Brian McCristall, who showed integrity in allowing this discussion to go forward. Paul thanked Brian on behalf of the members for his leadership, noting that the industry is losing a great champion, and that for the greater good, this policy will ensure the strength of this association.

14. ADJOURNMENT

There being no further business, the meeting was adjourned at 11:24 AM on a motion by Brad Alden.